Executive Administrative Assistant
San Antonio, TX
12 Month Contract
The Executive Administrative Assistant serves as a trusted business partner to the Plant Manager and senior leadership team within a complex manufacturing environment of approximately 1,200 employees. This role combines executive-level administrative support, project coordination, strategic planning assistance, data analysis, executive communications, and presentation development.
Executive Administrative Assistant Responsibilities:
Executive Leadership Support
- Serve as primary administrative partner to the Plant Manager and Operations Leadership Team.
- Manage executive calendars, schedules, meetings, travel, and leadership events.
- Anticipate leadership needs and proactively address priorities, scheduling conflicts, and critical deadlines.
- Handle highly confidential employee, operational, financial, and organizational information with discretion.
Strategic Communications & Executive Presentations
- Create and maintain executive-level PowerPoint presentations for leadership reviews, business updates, staffing strategies, operational reviews, and corporate presentations.
- Translate complex operational and business information into compelling executive presentations and visual storytelling.
- Prepare site communications, leadership updates, talking points, announcements, and meeting materials.
Analytics & Business Reporting
- Analyze large data sets including production metrics, labor utilization, staffing trends, attendance, quality KPIs, safety metrics, and operational performance.
- Develop dashboards, scorecards, visual reports, and leadership summaries.
- Utilize Excel and Power BI to identify trends and support data-driven decision making.
- Prepare weekly, monthly, and quarterly reporting packages for plant and executive leadership teams.
Project & Initiative Management
- Support plant strategic initiatives and operational improvement projects.
- Coordinate cross-functional meetings, action-item tracking, and follow-up activities.
- Partner with department leaders to ensure timely completion of business objectives.
- Track key milestones, deliverables, and project timelines.
Cross-Functional Partnership
- Act as liaison between executive leadership and plant functional leaders.
- Collaborate with HR, Safety, Quality, Maintenance, Finance, and Operations teams.
- Support leadership events, employee engagement activities, town halls, and organizational initiatives
Executive Administrative Assistant Qualifications:
- Associate’s degree required; Bachelor’s degree preferred.
- 5+ years of executive administrative support experience supporting senior leaders, directors, plant managers, or executive-level leadership.
- 3+ years of experience in a manufacturing, industrial, operations, or production environment preferred.
- Advanced Microsoft Office skills including:
- PowerPoint (expert level)
- Excel (pivot tables, dashboards, advanced formulas, data analysis)
- Outlook
- Word
- Experience preparing executive presentations and boardroom-quality materials.
- Proven ability to manage confidential information and highly sensitive business matters.
Preferred Qualifications
- Experience supporting Plant Managers, Site Directors, Operations Directors, or Executive Leadership.
- Experience with Power BI, SAP, SuccessFactors, or other enterprise systems.
- Project coordination or project management experience.
- Familiarity with manufacturing KPIs and operational excellence methodologies.
- Ability to work independently with minimal direction while managing multiple competing priorities.
