Job Summary
The Administrative/Executive Assistant plays a crucial role in supporting executives or senior personnel within an organization. This position involves managing schedules, facilitating communication, and overseeing various administrative tasks to ensure smooth daily operations.
Responsibilities
- Manage and organize executives’ calendars, including scheduling meetings and appointments.
- Prepare and edit correspondence, reports, and presentations to ensure clarity and accuracy.
- Act as a point of contact between executives and internal/external stakeholders.
- Handle travel arrangements and itineraries for executives as required.
- Maintain organized filing systems, both electronic and paper-based.
- Assist in the preparation and management of budgets and financial records.
- Coordinate events, meetings, and conferences, ensuring all logistics are promptly addressed.
- Perform other administrative duties as needed to support the executive team.
Qualifications
- Proven experience as an administrative assistant, executive assistant, or similar role.
- Exceptional organizational skills and attention to detail.
- Strong verbal and written communication abilities.
- Proficient in Microsoft Office Suite and other relevant software.
- Ability to manage multiple tasks and prioritize effectively.
- High level of discretion and confidentiality when handling sensitive information.
Aston Carter provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
