Job Summary
The Executive Assistant to the Chair plays a crucial role in facilitating the smooth operation of the Chair’s office. This position demands a high level of organization, discretion, and flexibility in managing a wide range of administrative tasks to support the Chair in effective governance and leadership.
Responsibilities
- Assist the Chair in day-to-day administrative tasks and communications.
- Schedule and coordinate meetings and events, ensuring all logistics are handled efficiently.
- Prepare meeting agendas, take minutes, and distribute necessary materials.
- Act as the primary point of contact for internal and external communications on behalf of the Chair.
- Manage the Chair’s calendar, prioritizing engagements to align with goals.
- Facilitate travel arrangements and itineraries as required.
- Maintain confidential files and records with the utmost discretion.
- Assist in the preparation of reports and presentations for meetings.
Qualifications
- Proven experience as an executive assistant or in a similar administrative role.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving skills and attention to detail.
- Exceptional interpersonal skills for effective collaboration.
WVU Medicine provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
