Job Summary
The Administrative Assistant will organize and verify vendor records in preparation for an ERP implementation. This role will reconcile and consolidate more than 1,700 vendor folders into a master vendor list, review operations documentation for compliance, and follow up with vendors to complete missing information. Success in this position requires accuracy, initiative, and confidence working independently.
Responsibilities
- Reconcile and consolidate over 1,700 vendor folders into a comprehensive master vendor list.
- Prepare vendor records and information to support an upcoming ERP implementation.
- Audit operations vendor documentation and identify compliance issues or missing materials.
- Address documentation gaps by gathering and verifying required information.
- Contact vendors directly to request missing details and supporting documents.
Qualifications
- Experience in data entry, accounts payable, or general administrative work.
- Strong attention to detail and the ability to handle a large volume of records accurately.
- Proficiency with Microsoft Excel, Google Suite, and Mac operating systems.
- Ability to work independently and manage assigned tasks with care.
