Job Summary
The Administrative Assistant will organize and verify vendor records in preparation for an ERP implementation. This role will reconcile and consolidate more than 1,700 vendor folders into a master vendor list, review operations documentation for compliance, and follow up with vendors to complete missing information. Success in this position requires accuracy, initiative, and confidence working independently.
Responsibilities
- Reconcile and consolidate over 1,700 vendor folders into a comprehensive master vendor list.
- Prepare vendor records and information to support an upcoming ERP implementation.
- Audit operations vendor documentation and identify compliance issues or missing materials.
- Address documentation gaps by gathering and verifying required information.
- Contact vendors directly to request missing details and supporting documents.
Qualifications
- Experience in data entry, accounts payable, or general administrative work.
- Strong attention to detail and the ability to handle a large volume of records accurately.
- Proficiency with Microsoft Excel, Google Suite, and Mac operating systems.
- Ability to work independently and manage assigned tasks with care.
Concentric provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
