Administrative Assistant

Job description

Administrative Assistant
Hillsboro, OR
$21-$27/HR The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff.  Administrative Assistant Responsibilities:

• Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). 

• Provide prompt and professional service to all internal and external clients. 

• Prepares and distributes internal communications and serves as a central clearing position for general information. 

• Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. 

• Performs filing, typing, data input, and other clerical support to all other departments and personnel, as directed. 

• Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. 

• Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. 

• Maintain supervisor’s calendar, schedule meetings and conference rooms for Department. 

• Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. 

• Provide support by photocopying, filing, and sending faxes as needed. 

• Pulls and puts files to dead storage as required. 

• Other duties will be assigned based on the position’s role within the business unit. 

Administrative Assistant Qualifications:

• Associate degree in Business Administration or related discipline 
• Minimum 2 years’ experience in office administrative work  
• Can be a combination of education, training, and relevant experience   

• Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills are favored 
• Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred 
• Prioritize and manage multiple tasks, changing priorities as necessary 
• Work under pressure and adapt to changing requirements with a positive attitude 
• Oral and written communication skills as required for the position 
• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others