Job Summary
The Administrative Assistant III plays a crucial role in supporting senior management within the organization. This position involves a variety of administrative tasks that ensure efficient operations and effective communication within the office environment. The assistant will be responsible for managing daily activities, coordinating schedules, and providing essential clerical support to enhance productivity.
Responsibilities
- Manage and organize schedules for executive staff, ensuring appointments and meetings are coordinated efficiently.
- Assist in preparing reports, presentations, and other documentation as required for departmental functions.
- Handle incoming communications, including phone calls, emails, and other correspondence, directing them as necessary.
- Oversee office supply inventory and order supplies, ensuring that all necessary materials are on hand for daily operations.
- Support various projects by gathering information, conducting research, and collaborating with other departments.
Qualifications
- High school diploma or equivalent; additional education or certification in office administration is preferred.
- Proven experience as an administrative assistant or in a similar role, with a strong understanding of office procedures.
- Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Strong communication skills, both verbal and written, complemented by proficient phone skills.
- Proficiency in Microsoft Office Suite and other relevant software applications.
State of Colorado provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
