Surgical Scheduler
Location: Arlington, VA
Schedule: Monday–Friday, 8:00 AM–4:30 PM (40 hours per week)
Position Type: 100% Onsite
Position Overview
The site is seeking experienced Surgical Schedulers to coordinate and manage the surgical scheduling process from initial case requests through preoperative readiness. Candidates will work closely with surgeons, physician offices, operating room teams, patients, and clinical staff to ensure surgical cases are accurately scheduled and all required preoperative documentation, authorizations, and clearances are completed.
Key Responsibilities
Manage the full surgical scheduling process, from receiving initial surgical requests through case booking and preoperative coordination.
Coordinate operating room (OR) block scheduling, surgical dates, and schedule changes with surgeons and OR teams.
Verify insurance coverage and coordinate surgical preauthorizations.
Follow up on authorization denials, outstanding approvals, and additional insurance requirements.
Coordinate preoperative testing, medical clearances, and required clinical documentation.
Enter and transcribe surgical orders while ensuring accuracy and completeness.
Monitor outstanding documentation and preoperative requirements to ensure patients are ready for scheduled procedures.
Maintain accurate patient records and surgical case information within the scheduling system.
Communicate with patients, physician offices, surgeons, operating room teams, and other departments to coordinate surgical preparation.
Help resolve scheduling conflicts and address issues that could impact planned surgical procedures.
Required Qualifications
High school diploma or equivalent.
At least 1 year of direct, hands-on surgical scheduling experience.
Experience coordinating the full surgical scheduling process, from initial request through preoperative readiness.
Knowledge of surgical case scheduling and operating room block scheduling.
Experience with insurance verification, surgical preauthorizations, and authorization denial follow-up.
Familiarity with coordinating preoperative testing, medical clearances, and surgical documentation.
Experience entering or transcribing surgical orders.
Strong communication, organization, and time-management skills.
Ability to coordinate effectively with surgeons, OR teams, physician offices, and clinical staff.
2 or more years of direct surgical scheduling experience preferred.
Hands-on experience with Epic and surgical scheduling workflows preferred.
Experience supporting orthopedic spine, general surgery, bariatric surgery, gynecologic oncology, or uro-gynecology.
Hunter Recruiting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
