Accounting Assistant

Job description

Accounting Specialist
Painesville, OH
$26-31/HR The Accounting Specialist will be maintaining the accuracy and integrity of financial records, ensuring timely payment processing, and collaborating effectively across departments. The ideal candidate will be detail-oriented, highly organized, and proactive in managing daily accounting functions, supporting financial reporting, and identifying opportunities for process improvements. Accounting Specialist Responsibilities:

• Review and approve invoices and process purchase orders with accurate account coding.
• Manage vendor and service provider agreements, negotiate favorable terms, and transition vendors to ACH.
• Process and track outgoing payments and maintain daily cash register and company checking account reconciliations.
• Process incoming payments, including credit cards, and monitor accounts receivable.
• Improve collections, contact clients regarding past-due accounts, and resolve payment discrepancies.
• Reconcile accounts receivable ledger and maintain accurate records of account statuses.
• Process hourly payroll and maintain employee time-off records.
• Perform cycle counts, investigate inventory discrepancies, prepare slop reports, and assist with year-end physical inventory.
• Support month-end reporting, close relevant modules (Inventory, Purchase Orders, Sales Orders), and post general ledger entries.
• Manage 1099 reporting, assist with budget preparation and analysis, and contribute to year-end close and audits.
• Provide general office support as needed and collaborate across departments to streamline accounting processes.
• Identify and implement cost-saving measures in accounting and administrative operations.

Accounting Specialist Requirements:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field.
• 3–5 years of experience in accounts payable, accounts receivable, or general accounting.
• Experience with payroll processing and time-off tracking systems.
• Strong attention to detail with excellent organizational and analytical skills.
• Effective communication and interpersonal skills; ability to collaborate across departments.

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