Job Summary
The role involves the management of commercial property and association documentation, facilitating communications and inquiries, monitoring payments, as well as handling various administrative duties. Additionally, the position supports vendor-related documentation and the processing of invoices. The individual will also assist managers during Board and annual meetings and contribute to office coordination and additional administrative processes, while appropriately escalating issues that need higher-level feedback or approval.
Responsibilities
- Maintain records related to commercial properties and associations.
- Coordinate and respond to correspondence and inquiries.
- Track payments and perform various administrative tasks.
- Facilitate vendor documentation and process invoices.
- Assist managers during Board meetings and annual meetings.
- Support office coordination and other administrative workflows.
- Escalate matters that require higher-level approval.
Qualifications
- A high school diploma or GED is mandatory.
- A minimum of one year of relevant administrative experience is required.
- Experience in commercial property management is advantageous but not essential.
- Proficiency in Microsoft Office applications is necessary.
- Strong organizational, accuracy, communication, judgment, and confidentiality skills are essential.
- Demonstrated ability to follow through on tasks effectively.
Associa provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
