Atlanta, Georgia, 30308
Job description
Legal Billing Specialist
Remote – USA
Salary: $70,000-$80,000
As a Legal Billing Specialist, your primary focus will be on preparing client invoices according to specific client requirements. This role involves managing various daily billing activities, including the generation of prebills and final bills for attorney review. You will address billing inquiries from attorneys, legal practice assistants, and clients, as well as input and update invoices within the accounting system, all while overseeing and managing clients’ alternative fee arrangements.
Responsibilities of the Legal Billing Specialist:
- Modify prebills to include time and disbursement changes, appropriate splits, account transfers, and necessary adjustments.
- Produce, sort, and distribute prebills to the billing attorneys. Create drafts or finalized versions of computerized invoices for attorney review and further modifications.
- Maintain accurate and up-to-date client billing addresses.
- Process any necessary billing exemptions by cutoff dates and maintain oversight through the end of the month.
- Oversee multi-tier approvals for billing write-offs and monthly exemptions.
- Accurately and efficiently enter alternative billing rates into the system.
- Provide attorneys and legal support staff with requested billing data, utilizing and formatting Excel as needed.
- Maintain effective communication with attorneys to ensure adherence to billing timelines.
- Submit, process, and track invoices while resolving any billing discrepancies through electronic and web-based platforms.
- Communicate updates on the status of timekeepers’ work progress during monthly meetings with the billing manager and troubleshoot issues as needed.
- Promptly address internal and external client inquiries and seek feedback for follow-up when necessary.
Requirements for the Legal Billing Specialist:
- Bachelor’s degree or equivalent combination of training, education, and experience demonstrating capability in fulfilling the position’s essential duties.
- A minimum of three (3) years of billing experience within a law firm.
- Experience with Aderant is mandatory.
- Strong written and verbal communication skills to engage with professionals and clients regarding billing matters.
- Exemplary customer service and interpersonal abilities.
- Professional demeanor representing the department positively.
- Proficient in Microsoft Word and Excel.
- Capability to thrive under pressure and manage multiple priorities effectively.
- Ability to produce a high volume of computerized document edits within a fast-paced environment with tight deadlines.
- Team-oriented mindset while also excel in independent work to ensure efficient and consistent workflow practices.
- Strong interpersonal skills with a focus on providing top-quality service and collaborating effectively with various stakeholders within the firm and external contacts.
STEMHUNTER provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
