Executive Assistant (Part-time)
Charleston, SC
$40-45/HR
Job Summary
The Executive Assistant will provide administrative support to the Office of the CEO during a temporary leave of absence. This individual will be responsible for managing a complex executive calendar, coordinating meetings, communicating with leadership and key stakeholders, and supporting time-sensitive administrative priorities. The ideal candidate has prior executive-level administrative experience, strong Microsoft Outlook calendar management skills, and the ability to handle confidential information with discretion. This is a short-term, part-time assignment requiring onsite availability every Thursday and Friday, with no permanent conversion currently anticipated.
Key Responsibilities
- Independently manage the CEO’s complex executive calendar, coordinate meetings, resolve scheduling conflicts, and prioritize competing demands.
- Coordinate internal and external meetings involving executive leadership and cross-functional stakeholders.
- Communicate professionally and discreetly with executive leadership, administrative partners, and other key stakeholders.
- Prepare and organize meeting agendas, presentation materials, notes, decisions, and follow-up items as needed.
- Support executive priorities and time-sensitive requests while ensuring accurate communication and timely follow-through.
- Assist with leadership meeting logistics, including Microsoft Teams coordination and presentation support.
- Provide additional executive administrative support and assist with special projects as assigned throughout the temporary assignment.
Job Requirements
- Prior executive administrative support experience required; direct CEO/C-suite support strongly preferred.
- Targeting candidates with 3+ years of direct CEO/C-suite executive support experience.
- Strong experience managing complex executive calendars, scheduling meetings, and resolving conflicts.
- Proficiency in Microsoft Outlook; Microsoft Teams, PowerPoint, and other Microsoft Office applications preferred.
- Excellent organizational, communication, and time-management skills.
- Ability to handle confidential executive information with discretion and professionalism.
- Ability to independently manage shifting priorities, competing demands, and time-sensitive requests.
- Healthcare, hospital system, or academic medical center experience preferred.
- Must be available to work onsite every Thursday and Friday, 8 hours per day (16 hours per week), in Charleston, SC.
- Must be available to start ASAP.
