Cincinnati, Ohio, 45202
Job description
Administrative Assistant
Boston, MA
30-40/HR. Administrative Assistant Responsibilities
- Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office.
- Supports managers and employees through a variety of tasks related to organization and communication.
- Responsible for confidential and time-sensitive material.
- Familiar with a variety of the field's concepts, practices, and procedures.
- Ability to effectively communicate via phone and email ensuring that all
- Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
- Answer and direct phone calls
- Organize and schedule meetings and appointments.
- Produce and distribute correspondence memos, letters, faxes, and forms.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Book travel arrangements.
- Submit and reconcile expense reports.
- Provide general support to visitors.
- Provide information by answering questions and requests.
- Generate reports.
- Prepare and monitor invoices.
- Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Administrative Assistant Requirements
- High School Diploma is required
- Experience with Office 365, including strong excel skills
- Attention to details and following-up skills
- Ability to generate reports from consolidated reports
- Has experience with accurate successful data management
