Legal Assistant

Job description

Legal Assistant
Columbus, OH
Direct Hire
60-68K Legal Assistant Responsibilities

• Provide confidential administrative support to legal staff. May provide specific secretarial support to a particular legal practice area, such as Litigation, Intellectual Property, Labor & Employment, Estate Planning, Corporate, Creditors’ Rights, etc.
• Manage and coordinate priorities of multiple attorney/paralegal assignments.
• Prepare documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, briefs, complaints and motions. 
• Maintain electronic calendar for assignments.  Make appointments for attorneys, arrange meetings and schedule conference rooms.
• Sort, distribute and prioritize all incoming mail.
• Maintain all client files.  Work with Records Department to close files and send off-site.
• Schedule business travel arrangements when necessary.
• Professional phone etiquette to handle incoming calls from clients and other members of the Firm.  
• Open new files by submitting conflict searches and creating New Client/New Case forms in 3E.
• Enter attorney and paralegal time into 3E.
• Process expense reports and vendor invoices through Emburse.
• Maintain contact information for assignments.
• Perform overflow typing, filing, photocopying as time permits and as requested by other attorneys or the Human Resources Department, or the Office Administrators if outside of Cleveland.
• Work closely with other legal assistants and administrative support staff (billing associates, internal services personnel, docket, reception, marketing etc.).

Legal Assistant Requirements

• Proficient knowledge of firm software and hardware including Outlook, Word, iManage, Teams, 3E, Excel, PowerPoint, Emburse, One Drive, telephones and photocopiers.
• Knowledge of legal terminology and procedures.
• Excellent proofreading, grammar and spelling skills a must.
• 3-5 years experience (depending on position, experience level may increase) in a mid to large size law firm.
• Ability to transcribe legal documents and correspondence at a level of 80 wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
• Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.
• Work occasionally requires a high level of mental effort when performing a high volume of clerical tasks and performing other essential duties.