Job Summary
The role of the Legal Assistant is to provide vital legal and administrative support to attorneys across various practice areas such as Litigation, Labor & Employment, and Corporate Law. The position involves the management of legal documents, facilitation of attorney workflows, support for billing processes, and ensuring top-notch service for both clients and internal teams. The ideal candidate will be organized, detail-oriented, and adept at thriving in a dynamic law firm setting.
Responsibilities
- Draft, edit, and finalize various legal documents including correspondence, pleadings, contracts, and memoranda.
- Manage attorney calendars and coordinate meetings, depositions, travels, and conference calls.
- Input, review, and manage attorney time tracking entries.
- Support client billing by preparing pre-bills, revising invoices, and collaborating with the finance team.
- Handle expense reimbursements and monitor payment statuses.
- Assist with new client intake, including performing conflict checks and preparing engagement letters.
- Organize and maintain client files, both electronically and physically, through to the matter’s conclusion.
- Process incoming and outgoing mail and legal documents, ensuring effective communication.
- Answer calls and maintain professional interactions with clients, courts, and staff.
- Collaborate with various departments to assist in the support of attorneys and client needs.
- Utilize legal technology and document management systems to enhance workflow efficiency.
- Support electronic filing and keep updated on necessary court rules and procedures.
- Provide assistance to other legal assistants as necessary.
- Engage in training opportunities and contribute to process improvements.
- Carry out additional administrative and legal support tasks as assigned.
Qualifications
- High school diploma or equivalent is a must; preference is given to candidates with some college coursework.
- Prior experience in administrative roles or legal secretarial positions is essential.
- A Notary Public commission is considered advantageous.
- Proficiency in Microsoft Office Suite and legal document management systems is required.
- Comprehensive understanding of legal terminology and procedures is important.
- Excellent communication, proofreading, and editing skills with high attention to detail.
- Strong organizational and multitasking skills are necessary to meet deadlines.
- Able to work both independently and as part of a team while maintaining professionalism.
- Effective interpersonal skills for communication with attorneys, clients, and staff.
- Regular attendance and on-site work according to firm schedules are mandatory.
Hunter Recruiting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
