Payroll Coordinator

Job description

Payroll Coordinator
Akron, OH
Contract
Hybrid
$27 – $31 /hr.

As a **Payroll Coordinator**, you will be tasked with ensuring the accurate and punctual processing of payroll along with related records.

Responsibilities of the Payroll Coordinator:

• Ensures payroll accuracy for both weekly and bi-weekly employees, adhering to all deadlines through the utilization of the Dayforce Workforce payroll and timekeeping system.
• Conducts thorough reviews of timekeeping records to guarantee compliance and accuracy.
• Performs audits and maintains employee system information, which includes timekeeper profiles.
• Handles historical payroll adjustments as necessary.
• Processes employee deductions and payments for support and garnishments.
• Reviews and approves self-service submissions for direct deposit and changes in tax withholding.
• Submits the direct deposit file to the bank on time.
• Manages the processing and timely payment for federal, multi-state, and local payroll tax reporting, coordinating with third-party payroll tax agencies to update rates and address any concerns.
• Audits various payroll source documents, pinpointing and resolving discrepancies.
• Keeps accurate records of vacation accruals and addresses any discrepancies as needed.
• Coordinates all bonus runs in line with the predetermined schedules.
• Prepares and reconciles paperwork for year-end processes, including W-2 preparation.
• Facilitates training for both employees and managers on the Dayforce timekeeping system.
• Handles payroll month-end closing processes and ensures direct integration with the general ledger.
• Maintains and adjusts settings within the Dayforce Payroll and Timekeeper applications.
• Serves as a point of contact for resolving payroll-related issues.
• Keeps accurate records and maintains proper documentation as required.
• Develops and maintains payroll checklists and standard operating procedure documentation.
• Interprets and ensures adherence to organizational policies.
• Provides technical support as necessary.
• Evaluates systems, policies, and procedures for efficacy, offering recommendations for improvements and implementing approved changes.
• Ensures a high level of confidentiality is upheld.
• Completes necessary training regarding the HIPAA Privacy Rule to understand and maintain the confidentiality of protected health information relevant to job duties.
• Adhere to HIPAA Privacy Rule requirements and organizational health information policies under the guidance of the plan privacy contact; violations may result in disciplinary actions, including possible termination.

Qualifications for the Payroll Coordinator:

• High school diploma is required, along with at least five (5) years of payroll processing experience and one (1) year of experience utilizing Dayforce Payroll and Timekeeping.
• Preferred qualifications include a CPP certification or a Bachelor’s degree in Accounting, Business, or a related field.
• Fundamental knowledge of accounting principles and general ledger practices is necessary.
• Proficiency in Microsoft Office Suite is required.