Chicago, Illinois, 60606
Job description
Trusts & Estates Legal Secretary
Chicago, IL
70-90K The Chicago office is seeking to hire a full-time legal secretary to perform high level clerical support to a fast-paced Trusts and Estates practice. The position will provide secretarial support to a partner attorney and the Chicago Trusts and Estates practice group, consisting of two to three other Trust and Estates attorneys and a paralegal. The legal secretary will be responsible for managing all aspects of the partner attorney’s complex calendar, including scheduling/cancelling appointments, managing task lists, and tracking/processing expenses. The legal secretary will assist the Trusts and Estates practice group with various clerical duties such as typing, proofreading, note taking, appointment coordination, meeting set-up, answering phones, mail distribution, greeting clients, and other general office duties as needed. This position requires a positive attitude, impeccable interpersonal and communication skills, and the ability to work well with all levels of employees in the office, as well as clients and other professional advisors. We are looking for an organized, hard-working team player to join us. Trust & Estates Legal Secretary Responsibilities
- Manage all aspects of the partner attorney’s schedule, providing context as needed to assist in discerning priorities.
- Provide litigation support, including preparation of pleadings and efiling.
- Coordinate meetings, conference calls, etc.
- Book travel arrangements.
- Track expenses and complete expense forms.
- Screen calls, correspondence, and emails.
- Provide briefing materials for meetings.
- Retrieve and distribute mail; prepare outgoing mail/shipping.
- Greet all visitors to the office and notify appropriate person of their arrival.
- Maintain attorney mailing lists and contacts.
- Draft and proofread correspondence and documents.
- Perform general office duties, including faxing, photocopying, scanning, and filing.
- Time entry.
- Work with billing assistant to revise and send bills.
- Adhere to administrative and recordkeeping guidelines to support documentation of activities.
- Manage individual attorney and group task lists.
Trust & Estates Legal Secretary Requirements
- Minimum 5 years relevant work experience.
- Trusts and estates and/or litigation experience a plus, but not required.
- Candidate cannot be averse to dealing with filing deadlines, taxing authorities, or the courts.
- Superb client service skills.
- Ability to work with diverse people and attitudes.
- Meticulous attention to detail and grammar on professional and internal communication (email/documents/data entry).
- Strong computer competency and advanced proficiency with Microsoft Office Suite (Outlook, Word, and Excel).
- Ability to take initiative, hit the ground running, work independently and with a team with minimal supervision.
- Work may require more than 37.5 hours per week to perform the essential duties of the position; may require irregular hours. This is a non-exempt position and the individual is eligible for overtime pay.
