Project Coordinator

Job description

Job Summary

The Project Coordinator position in Dayton, OH is a five-month contractual role offering a pay rate of $30 per hour. This position focuses on the oversight and management of employee parking records, requiring thorough review and reconciliation of approximately 3,500 entries. The successful candidate will ensure compliance with parking policies, rectify any discrepancies, and facilitate the enrollment process for payroll deductions related to parking.

Responsibilities

• Manage the evaluation, reconciliation, and re-enrollment of nearly 3,500 employee parking records.
• Analyze current parking allocations, identifying inaccuracies or outdated entries in relation to established policies.
• Synchronize parking data across various reports, spreadsheets, internal systems, and information from vendors.
• Assign employees to appropriate parking lots following hospital policy and established criteria.
• Determine employees requiring payroll deduction for parking fees and ensure completion of necessary documentation.
• Streamline existing parking enrollment documentation and administrative processes.
• Evaluate the existing enrollment process for inefficiencies and propose enhancements for a more effective system.
• Develop and maintain tools for tracking enrollment status and outstanding issues.
• Collaborate with stakeholders, including Public Safety, HR, and parking operations teams.
• Engage with the hospital’s parking vendor using their reporting tools for support in the reconciliation process.
• Interface with internal access systems to facilitate parking access and employee enrollment.
• Communicate updates and necessary information to employees regarding their parking assignments and re-enrollment.
• Identify and propose methods for enhancing efficiency and automating parts of the enrollment process.
• Keep accurate project documentation and provide regular updates on progress and milestones.
• Assist with ongoing parking operations and initiatives for process improvement as the project develops.

Qualifications

• A minimum of 3 years in project coordination, administrative support, or related operational roles.
• High school diploma or equivalent is mandatory.
• Proficient in managing detailed administrative processes, maintaining comprehensive records, and coordinating across various stakeholders.
• Skilled in identifying workflow inefficiencies and supporting the implementation of improved processes.
• Able to operate independently within existing policies and guidelines.
• Strong proficiency in Microsoft Excel, including managing data for reports and reconciliations.
• Ability to handle multiple data formats and administrative tools effectively.